Software of the Month Club 1997 April

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E A S Y R E N T E R VERSION 4.2 U S E R M A N U A L COPYRIGHT (C) 1996 CLARENCE EDWARD RILEY E A S Y R E N T E R SOFTWARE REGISTRATION AGREEMENT Registered Version: This software is registered to you to be used on any single machine. It may not be used by more than you nor on more than one machine simultaneously. You are not allowed to make any copies of this software. You may not transfer this software to a third party. These policies will take affect on the day you receive your software. Your registration is revoke automatically if you fail to comply with any terms or conditions of this agreement. Unregistered Version: The Unregistered Version of this software system can be copied and distributed by individuals or software distributors. You are not allowed to delete or modify any of the files that make up this system without the written permission of CLARENCE E. RILEY. Software distributors can only receive a reasonable fee (up to $6) for distributing this software system. Registered And Unregistered Versions: This program is distributed "AS IS". CLARENCE E. RILEY or any software distributor cannot be held liable to you for any damages, lost profits, lost saving, or any type of loses or damages regardless of the circumstances. NO PART OF THIS MANUAL MAY BE REPRODUCED OR TRANSMITTED IN ANY FORM FOR ANY PURPOSE WITHOUT THE EXPRESS WRITTEN PERMISSION OF CLARENCE E. RILEY. COPYRIGHT CLARENCE E. RILEY 1993. ALL RIGHTS RESERVED. i CONTENTS 1. GETTING STARTED. Welcome. 1 System Requirements. 1 Installing The Software. 1 Program Set-Up. 1 2. THE MAIN MENU. The Database Menu. 2 The Report Menu. 2 The Label Menu. 3 The Update Menu. 3 Display Set-Up Instructions. 3 Print Registration Form. 3 LICENSE/DISCLAIMER/COPYRIGHT. 3 3. THE DATABASE MENU. Create A Renter Record. 4 Edit A Renter Record. 5 Browse A Renter Record. 5 Delete A Renter Record. 5 Renter Number Look-Up. 6 4. THE REPORT MENU. Detail Reports. 7 Receipts/Statements. 7 Summary Reports. 7 Late Notices. 8 Payment History. 8 5. THE DETAIL REPORT MENU. Detail Report-D1. 9 Detail Report-D2. 9 Detail Report-D3. 10 Detail Report-D4. 10 Detail Report-D5. 10 Detail Report-D6. 10 6. REPORT-D1 MENU. Detail Report-D1 For All Renters. 11 Detail Report-D1 For Active Renters. 12 Detail Report-D1 For Inactive Renters. 12 Detail Report-D1 For Current Renters. 12 Detail Report-D1 For Late Renters. 13 ii CONTENTS 7. REPORT-D2 MENU. Detail Report-D2 For All Owners. 14 Detail Report-D2 For Active Owners. 15 Detail Report-D2 For Inactive Owners. 15 Detail Report-D2 For Current Owners. 16 Detail Report-D2 For Late Owners. 16 8. REPORT-D3 MENU. Detail Report-D3 For All Renters. 17 Detail Report-D3 For Active Renters. 18 Detail Report-D3 For Inactive Renters. 18 Detail Report-D3 For Current Renters. 18 Detail Report-D3 For Late Renters. 19 Detail Report-D3 For Specific Renter. 19 Renter Number Look-Up. 19 9. REPORT-D4 MENU. Detail Report-D4 For All Owners. 20 Detail Report-D4 For Active Owners. 21 Detail Report-D4 For Inactive Owners. 21 Detail Report-D4 For Current Owners. 21 Detail Report-D4 For Late Owners. 22 Detail Report-D4 For Specific Owners. 22 Renter Number Look-Up. 22 10. REPORT-D5 MENU. Detail Report-D5 For All Renters. 23 Detail Report-D5 For Active Renters. 23 Detail Report-D5 For Inactive Renters. 24 Renter Number Look-Up. 24 11. REPORT-D6 MENU. Detail Report-D6 For All Owners. 25 Detail Report-D6 For Active Owners. 26 Detail Report-D6 For Inactive Owners. 26 Renter Number Look-Up. 26 iii CONTENTS 12. RECEIPT/STATEMENT MENU. Receipt/Statement For All Renters. 27 Receipt/Statement For Active Renters. 28 Receipt/Statement For Inactive Renters. 28 Receipt/Statement For Current Renters. 28 Receipt/Statement For Late Renters. 29 Receipt/Statement For Specific Renters. 29 Renter Number Look-Up. 29 13. SUMMARY REPORT MENU. Summary Report-S1. 30 Summary Report-S2. 30 14. SUMMARY REPORT-S1 MENU. Print Report-S1 For All Renters. 31 Display Report-S1 For All Renters. 31 Print Report-S1 For Active Renters. 32 Display Report-S1 For Active Renters. 32 Print Report-S1 For Inactive Renters. 32 Display Report-S1 For Inactive Renters. 32 15. SUMMARY REPORT-S2 MENU. Print Report-S2 For All Owners. 33 Display Report-S2 For All Owners. 33 Print Report-S2 For Active Owners. 34 Display Report-S2 For Active Owners. 34 Print Report-S2 For Inactive Owners. 34 Display Report-S2 For Inactive Owners. 34 16. THE LATE NOTICE MENU. Late Notice For A Specific Late Renter. 35 Late Notices For All Renters. 35 Renter Number Look-Up. 36 Customize Late Notice. 36 17. PAYMENT HISTORY MENU. Payment History For All Renters. 37 Payment History For Active Renters. 38 Payment History For Inactive Renters. 38 Payment History For Current Renters. 39 Payment History For Late Renters. 39 Payment History For Specific Renters. 40 Renter Number Look-Up. 40 18. THE LABEL MENU. The Renter Label Menu. 41 The Owner Label Menu. 41 iv CONTENTS 19. THE RENTER LABEL MENU. Name And Address Labels For All Renters. 42 Name And Address Labels For Active Renters. 42 Name And Address Labels For Inactive Renters. 43 Name And Address Labels For Current Renters. 43 Name And Address Labels For Late Renters. 43 Name And Address Labels For Specific Renters. 44 Renter Number Look-Up. 44 20. THE OWNER LABEL MENU. Name And Address Labels For All Owners. 45 Name And Address Labels For Active Owners. 45 Name And Address Labels For Inactive Owners. 46 Name And Address Labels For Specific Owners. 46 Renter Number Look-Up. 46 21. THE UPDATE MENU. Organization Information. 47 Update System File. 47 Reset All Totals. 47 Renter System Option. 48 22. APPENDIX A. RENTER RECORD SCREEN LAYOUTS. 50 23. APPENDIX B. DATABASE FIELD DESCRIPTIONS. 55 24. APPENDIX C. GLOSSARY. 58 25. APPENDIX D. OTHER SOFTWARE PROGRAMS. 59 26. APPENDIX E. RENTER SYSTEM NOTES. 60 v GETTING STARTED WELCOME. Thank you for using EASY RENTER. You will find this software very easy to use. However, we are providing this user manual to assist you in using the program. Please call or write us with your comments or suggestions. SYSTEM REQUIREMENTS. EASY RENTER can run on all 100% IBM compatible, including the IBM PC, XT, and AT models. It requires DOS versions 2.1 or higher. Your "CONFIG.SYS" file should allow at least 20 files to be open (see your DOS manual). INSTALLING THE SOFTWARE. EASY RENTER can run on a floppy disk system, but we recommend that you install it on your hard drive. To install the software enter the program disk into the "A" drive and type install, then press the enter key. At this time, a new sub-directory called "RENTER" will be created and all files needed to run the software will be copied into the new sub-directory. Then enter "GO" to start the program. PROGRAM SET-UP. Before you start building renter records with Easy Renter, You should first go to the Update Menu and choose OPTION-4. There are up to 16 four character fields to describe features for residential properties (ROOM, BATH, STOV, ETC), and 16 four character fields to describe features for non-residential properties (SQFT, PARK, AIR, ETC). You should also define titles for any four dates you would like to keep. See Renter System Options in this manual for other system options. PAGE 1 MAIN MENU EASY RENTER - is a menu-driven system that requires in most cases just pushing a few buttons to accomplish a task. On the Main Menu you have up to eight options to choose from. ****************************************************** * M A I N M E N U * * EASY RENTER * ****************************************************** ****************************************************** * 1. DATABASE MENU. * * * * 2. REPORT MENU. * * * * 3. LABEL MENU. * * * * 4. UPDATE MENU. * * * * 5. CUSTOM RENTER SYSTEM. * * * * 6. VIEW ONLINE HELPFUL HINTS. * * * * 7. LICENSE/DISCLAIMER/COPYRIGHT. * * * * 8. EXIT RENTER SYSTEM. * ****************************************************** OPTION-1 --- DATABASE MENU. Use this option when you need to browse, edit, add, or delete a renter record from the database. You will find six sub-options when you select this option from the Main menu. See page 4 for these sub- options. OPTION-2 --- REPORT MENU. Use this option when you need to print reports or display information from the renter's database to the screen. You will find five sub-options when you select this option from the Main Menu. See page 7 for these sub-options. PAGE 2 MAIN MENU EASY RENTER - is a menu-driven system that requires in most cases just pushing a few buttons to accomplish a task. On the Main Menu you have up to eight options to choose from. OPTION-3 --- LABEL MENU. Use this option when you need to print name and address mailing labels. Labels can be printed for either renters or owners. You will find three sub-options when you select this option from the Main Menu. See page 36 for these sub-options. OPTION-4 --- UPDATE MENU. Use this option to keep the renter's database and system's database up-to-date at all times. You will find five sub-options when you select this option from the Main Menu. See page 42 for these sub- options. OPTION-5 --- DISPLAY SET-UP INSTRUCTIONS. In this option you will find special instructions needed before operating EASY RENTER. OPTION-6 --- PRINT REGISTRATION FORM. This option will print a registration form to your printer. OPTION-7 --- LICENSE/DISCLAIMER/COPYRIGHT. Please read this important information. There are some legal aspects about this system. OPTION-8 --- EXIT EASY RENTER. Always use this option to exit EASY RENTER. This will insure that all database information is saved. PAGE 3 THE DATABASE MENU You can enter the Database Menu by selecting option-1 under the Main Menu. It consist of seven sub-options. ****************************************************** * DATABASE MENU * * EASY RENTER * ****************************************************** ****************************************************** * 1. CREATE A RENTER RECORD. * * * * 2. EDIT A RENTER RECORD. * * * * 3. BROWSE A RENTER RECORD. * * * * 4. DELETE A RENTER RECORD. * * * * 5. USE RENTER NUMBER LOOK-UP. * * * * 6. EXIT DATABASE MENU. * ****************************************************** OPTION-1 --- CREATE A RENTER RECORD. Use this option to create a renter record. The renter number will be automatically assigned by Easy Renter. This is done to eliminate having the same renter number for two different renters. When adding a new renter, a renter's address must be entered. If a renter's address is not entered, the renter record will not be added. PAGE 4 THE DATABASE MENU You can enter the Database Menu by selecting option-1 under the Main Menu. It consist of seven sub-options. OPTION-2 --- EDIT A RENTER RECORD. Use this option when you need to edit a renter's record. Every field except the renter number can be updated. If this field was allowed to be edited duplicate renter numbers may exist within the system. You must enter the five digit renter number to access a renter's record. OPTION-3 --- BROWSE RENTER RECORD. Use this option when you need to browse a renter's record. No information about the renter can be edited. You must enter the five digit renter number to access a record. OPTION-4 --- DELETE RENTER RECORD. Use this option to delete a renter's record. You must enter the five digit renter number to access a renter record. This option will only mark the record for deletion. You can still unmark the record from deletion any time before you select the "UPDATE SYSTEM FILE" option from the Update Menu. PAGE 5 THE DATABASE MENU You can enter the Database Menu by selecting option-1 under the Main Menu. It consist of seven sub-options. OPTION-5 --- RENTER NUMBER LOOK-UP. ****************************************************** * RENTER NUMBER LOOK-UP * * EASY RENTER * ****************************************************** ****************************************************** * 1. USE RENTER NAME TO FIND RECORD NUMBER. * * * * 2. USE RENTER ADDRESS TO FIND RECORD NUMBER. * * * * 3. USE OWNER NAME TO FIND RECORD NUMBER. * * * * 4. EXIT NUMBER LOOK-UP MENU. * ****************************************************** Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-6 --- EXIT DATABASE MENU. Use this option to exit the DATABASE MENU and return to the MAIN MENU. PAGE 6 THE REPORT MENU You can enter the Report Menu by selecting option-2 under the Main Menu. It consist of six sub-options. ****************************************************** * REPORT MENU * * EASY RENTER * ****************************************************** ****************************************************** * 1. DETAIL REPORTS. * * * * 2. RECEIPTS/STATEMENTS. * * * * 3. SUMMARY REPORTS. * * * * 4. LATE NOTICES. * * * * 5. PAYMENT HISTORY. * * * * 6. EXIT REPORT MENU. * ****************************************************** OPTION-1 --- THE DETAIL REPORT MENU. Use this option to print Renter Detail Reports. You will find seven sub-options when you select this option from the Report Menu. See page 9 for these sub-options. OPTION-2 --- THE RECEIPT/STATEMENT MENU. Use this option to print a receipt or invoice for renters or owners. You will find eight sub-options when you select this option from the Report Menu. See page 27 for these sub-options. OPTION-3 --- THE SUMMARY REPORT MENU. Use this option to print or display Renter Summary Reports. You will find three sub-options when you select this option from the Report Menu. See page 30 for these sub-options. PAGE 7 THE REPORT MENU You can enter the Report Menu by selecting option-2 under the Main Menu. It consist of five sub-options. OPTION-4 --- LATE NOTICES. Use this option to print late notices for renters. You will find two sub-options when you select this option from the Report Menu. See page 35 for these sub-options. OPTION-5 --- PAYMENT HISTORY. Use this option to print pay history for renters. You will find eight sub-options when you select this option from the Report Menu. See page 36 for these sub-options. OPTION-6 --- EXIT REPORT MENU. Use this option to exit the REPORT MENU and return to the MAIN MENU. PAGE 8 THE DETAIL REPORT MENU You can enter the Detail Report Menu by selecting option-1 under the Report Menu. It consist of seven sub-options. ********************************************************** * DETAIL REPORT MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. DETAIL REPORT-D1 MENU. * * * * 2. DETAIL REPORT-D2 MENU. * * * * 3. DETAIL REPORT-D3 MENU. * * * * 4. DETAIL REPORT-D4 MENU. * * * * 5. DETAIL REPORT-D5 MENU. * * * * 6. DETAIL REPORT-D6 MENU. * * * * 7. EXIT DETAIL REPORT MENU. * ********************************************************** OPTION-1 --- DETAIL REPORT-D1. Use this option to print Easy Renter's detail Report-D1. You will find six sub-options when you select this option from the Detail Report Menu. See page 9 for these sub-options. OPTION-2 --- DETAIL REPORT-D2. Use this option to print Easy Renter's detail Report-D2. You will find six sub-options when you select this option from the Detail Report Menu. See page 14 for these sub-options. PAGE 9 THE RENTER REPORT MENU You can enter the Detail Report Menu by selecting option-1 under the Report Menu. It consist of seven sub-options. OPTION-3 --- DETAIL REPORT-D3. Use this option to print Easy Renter's detail Report-D3. You will find eight sub-options when you select this option from the Detail Report Menu. See page 17 for these sub-options. OPTION-4 --- DETAIL REPORT-D4. Use this option to print Easy Renter's detail Report-D4. You will find eight sub-options when you select this option from the Detail Report Menu. See page 20 for these sub-options. OPTION-5 --- DETAIL REPORT-D5. Use this option to print Easy Renter's detail Report-D5. You will find five sub-options when you select this option from the Detail Report Menu. See page 23 for these sub-options. OPTION-6 --- DETAIL REPORT-D6. Use this option to print Easy Renter's detail Report-D6. You will find five sub-options when you select this option from the Detail Report Menu. See page 25 for these sub-options. OPTION-7 --- EXIT DETAIL REPORT MENU. Use this option to exit the DETAIL REPORT MENU and return to the REPORT MENU. PAGE 10 THE REPORT-D1 MENU You can enter the Report-D1 Menu by selecting option-1 under the Detail Report Menu. It consist of six sub-options. ********************************************************** * REPORT-D1 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D1 FOR ALL RENTERS. * * * * 2. REPORT-D1 FOR ACTIVE RENTERS. * * * * 3. REPORT-D1 FOR INACTIVE RENTERS. * * * * 4. REPORT-D1 FOR CURRENT RENTERS. * * * * 5. REPORT-D1 FOR LATE RENTERS. * * * * 6. EXIT DETAIL REPORT-D1 MENU. * ********************************************************** OPTION-1 --- REPORT-D1 FOR ALL RENTERS. Use this option to print a list of all renters in the database. The following information will be printed for each renter: renter number, name, address, phone number. The following infor- mation for the processing month is also given: status, date paid, rent paid, management fee, net rent, other rental income, other renter expenses and net income. At the end of the report a total of all active renters, a total of all inactive renters, and a grand total of all renters will be printed. PAGE 11 THE RENTER REPORT-1 MENU You can enter the Report-D1 Menu by selecting option-1 under the Detail Report Menu. It consist of six sub-options. OPTION-2 --- REPORT-D1 FOR ACTIVE RENTERS. Use this option to print a list of all active renters in the database. The following information will be printed for each renter: renter number, name, address, phone number. The following infor- mation for the processing month is also given: status, date paid, rent paid, management fee, net rent, other rental income, other renter expenses and net income. At the end of the report a total of all active renters will be printed. OPTION-3 --- REPORT-D1 FOR INACTIVE RENTERS. Use this option to print a list of all inactive renters in the database. The following information will be printed for each renter: renter number, name, address, phone number. The following infor- mation for the processing month is also given: status, date paid, rent paid, management fee, net rent, other rental income, other renter expenses and net income. At the end of the report a total of all inactive renters will be printed. OPTION-4 --- REPORT-D1 FOR CURRENT RENTERS. Use this option to print a list of all current renters in the database. The following information will be printed for each renter: renter number, name, address, phone number. The following infor- mation for the processing month is also given: status, date paid, rent paid, management fee, net rent, other rental income, other renter expenses and net income. At the end of the report a total of all current renters will be printed. PAGE 12 THE RENTER REPORT-1 MENU You can enter the Report-D1 Menu by selecting option-1 under the Detail Report Menu. It consist of six sub-options. OPTION-5 --- REPORT-D1 FOR LATE RENTERS. Use this option to print a list of all late renters in the database. The following information will be printed for each renter: renter number, name, address, phone number. The following infor- mation for the processing month is also given: status, date paid, rent paid, management fee, net rent, other rental income, other renter expenses and net income. At the end of the report a total of all late renters will be printed. OPTION-6 --- EXIT RENTER REPORT-D1 MENU. Use this option to exit the RENTER REPORT-D1 MENU and return to the DETAIL REPORT MENU. PAGE 13 THE REPORT-D2 MENU You can enter the Report-D2 Menu by selecting option-2 under the Detail Report Menu. It consist of six sub-options. ********************************************************** * REPORT-D2 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D2 FOR ALL OWNERS. * * * * 2. REPORT-D2 FOR ACTIVE OWNERS. * * * * 3. REPORT-D2 FOR INACTIVE OWNERS. * * * * 4. REPORT-D2 FOR CURRENT OWNERS. * * * * 5. REPORT-D2 FOR LATE OWNERS. * * * * 6. EXIT DETAIL REPORT-D2 MENU. * ********************************************************** OPTION-1 --- REPORT-D2 FOR ALL OWNERS. Use this option to print a list of all owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number. The following information for the processing month is also given: status, date paid, rent paid, management fee, late fee, other management income, other management expenses and net management fee. At the end of the report a total of all active owners, a total of all inactive owners, and a grand total of all owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. PAGE 14 THE REPORT-D2 MENU You can enter the Report-D2 Menu by selecting option-2 under the Detail Report Menu. It consist of six sub-options. OPTION-2 --- REPORT-D2 FOR ACTIVE OWNERS. Use this option to print a list of active owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number. The following information for the processing month is also given: status, date paid, rent paid, management fee, late fee, other management income, other management expenses and net management fee. At the end of the report a total of all active owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. OPTION-3 --- REPORT-D2 FOR INACTIVE OWNERS. Use this option to print a list of inactive owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number. The following information for the processing month is also given: status, date paid, rent paid, management fee, late fee, other management income, other management expenses and net management fee. At the end of the report a total of all inactive owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. PAGE 15 THE REPORT-D2 MENU You can enter the Report-D2 Menu by selecting option-2 under the Detail Report Menu. It consist of six sub-options. OPTION-4 --- REPORT-D2 FOR CURRENT OWNERS. Use this option to print a list of current owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number. The following information for the processing month is also given: status, date paid, rent paid, management fee, late fee, other management income, other management expenses and net management fee. At the end of the report a total of all current owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. OPTION-5 --- REPORT-D2 FOR LATE OWNERS. Use this option to print a list of late owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number. The following information for the processing month is also given: status, date paid, rent paid, management fee, late fee, other management income, other management expenses and net management fee. At the end of the report a total of all late owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. OPTION-6 --- EXIT RENTER REPORT-D2 MENU. Use this option to exit the RENTER REPORT-D2 MENU and return to the DETAIL REPORT MENU. PAGE 16 THE REPORT-D3 MENU You can enter the Report-D3 Menu by selecting option-3 under the Detail Report Menu. It consist of eight sub-options. ********************************************************** * REPORT-D3 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D3 FOR ALL RENTERS. * * * * 2. REPORT-D3 FOR ACTIVE RENTERS. * * * * 3. REPORT-D3 FOR INACTIVE RENTERS. * * * * 4. REPORT-D3 FOR CURRENT RENTERS. * * * * 5. REPORT-D3 FOR LATE RENTERS. * * * * 6. REPORT-D3 FOR SPECIFIC RENTERS. * * * * 7. RENTER NUMBER LOOK-UP. * * * * 8. EXIT DETAIL REPORT-D3 MENU. * ********************************************************** OPTION-1 --- REPORT-D3 FOR ALL RENTERS. Use this option to print a list of all renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. PAGE 17 THE REPORT-D3 MENU You can enter the Report-D3 Menu by selecting option-3 under the Detail Report Menu. It consist of eight sub-options. OPTION-2 --- REPORT-D3 FOR ACTIVE RENTERS. Use this option to print a list of active renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. OPTION-3 --- REPORT-D3 FOR INACTIVE RENTERS. Use this option to print a list of inactive renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. OPTION-4 --- REPORT-D3 FOR CURRENT RENTERS. Use this option to print a list of current renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. PAGE 18 THE REPORT-D3 MENU You can enter the Report-D3 Menu by selecting option-3 under the Detail Report Menu. It consist of eight sub-options. OPTION-5 --- REPORT-D3 FOR LATE RENTERS. Use this option to print a list of late renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. OPTION-6 --- REPORT-D3 FOR SPECIFIC RENTERS. Use this option to print a specific renters in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with the rental and management fees will be included. Also the information sheet will contain renter level dates and the record comments. A year-to-date break down of all renter level totals will be printed. You must enter the five digit member number to access the renter record. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT RENTER REPORT-D3 MENU. Use this option to exit the RENTER REPORT-D3 MENU and return to the DETAIL REPORT MENU. PAGE 19 THE REPORT-D4 MENU You can enter the Report-D4 Menu by selecting option-4 under the Detail Report Menu. It consist of eight sub-options. ********************************************************** * REPORT-D4 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D4 FOR ALL OWNERS. * * * * 2. REPORT-D4 FOR ACTIVE OWNERS. * * * * 3. REPORT-D4 FOR INACTIVE OWNERS. * * * * 4. REPORT-D4 FOR CURRENT OWNERS. * * * * 5. REPORT-D4 FOR LATE OWNERS. * * * * 6. REPORT-D4 FOR SPECIFIC OWNERS. * * * * 7. RENTER NUMBER LOOK-UP. * * * * 8. EXIT DETAIL REPORT-D4 MENU. * ********************************************************** OPTION-1 --- REPORT-D4 FOR ALL OWNERS. Use this option to print a list of all owners in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. PAGE 20 THE REPORT-D4 MENU You can enter the Report-D4 Menu by selecting option-4 under the Detail Report Menu. It consist of eight sub-options. OPTION-2 --- REPORT-D4 FOR ACTIVE RENTERS. Use this option to print a list of active owners in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. OPTION-3 --- REPORT-D4 FOR INACTIVE RENTERS. Use this option to print a list of inactive owners in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. OPTION-4 --- REPORT-D4 FOR CURRENT RENTERS. Use this option to print a list of current owners in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. PAGE 21 THE REPORT-D4 MENU You can enter the Report-D4 Menu by selecting option-4 under the Detail Report Menu. It consist of eight sub-options. OPTION-5 --- REPORT-D4 FOR LATE RENTERS. Use this option to print a list of late owners in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. OPTION-6 --- REPORT-D4 FOR SPECIFIC RENTERS. Use this option to print a specific owner(s) in the database. A one page information sheet containing the renter and owner name, address, phone number, and ssn number along with all fees, dates, and record comments will be included. Also the information sheet will contain a year-to-date break down of all management level totals. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT RENTER REPORT-D4 MENU. Use this option to exit the RENTER REPORT-D4 MENU and return to the DETAIL REPORT MENU. PAGE 22 THE REPORT-D5 MENU You can enter the Report-D5 Menu by selecting option-5 under the Detail Report Menu. It consist of five sub-options. ********************************************************** * REPORT-D5 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D5 FOR ALL RENTERS. * * * * 2. REPORT-D5 FOR ACTIVE RENTERS. * * * * 3. REPORT-D5 FOR INACTIVE RENTERS. * * * * 4. RENTER NUMBER LOOK-UP. * * * * 5. EXIT DETAIL REPORT-D5 MENU. * ********************************************************** OPTION-1 --- REPORT-D5 FOR ALL RENTERS. Use this option to print a list of all renters in the database. The following information will be printed for each renter: renter number, name, address, phone number, and year-to-date rent collected. At the end of the report a total of all active renters, a total of all inactive renters, and a grand total of all renters will be printed. OPTION-2 --- REPORT-D5 FOR ACTIVE RENTERS. Use this option to print a list of active renters in the database. The following information will be printed for each renter: renter number, name, address, phone number, and year-to-date rent collected. At the end of the report a total of all active renters will be printed. PAGE 23 THE REPORT-D5 MENU You can enter the Report-D5 Menu by selecting option-5 under the Detail Report Menu. It consist of five sub-options. OPTION-3 --- REPORT-D5 FOR INACTIVE RENTERS. Use this option to print a list of inactive renters in the database. The following information will be printed for each renter: renter number, name, address, phone number, and year-to-date rent collected. At the end of the report a total of all inactive renters will be printed. OPTION-4 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-5 --- EXIT RENTER REPORT-D5 MENU. Use this option to exit the RENTER REPORT-D5 MENU and return to the DETAIL REPORT MENU. PAGE 24 THE REPORT-D6 MENU You can enter the Report-D6 Menu by selecting option-6 under the Detail Report Menu. It consist of five sub-options. ********************************************************** * REPORT-D6 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. REPORT-D6 FOR ALL OWNERS. * * * * 2. REPORT-D6 FOR ACTIVE OWNERS. * * * * 3. REPORT-D6 FOR INACTIVE OWNERS. * * * * 4. RENTER NUMBER LOOK-UP. * * * * 5. EXIT DETAIL REPORT-D6 MENU. * ********************************************************** OPTION-1 --- REPORT-D6 FOR ALL RENTERS. Use this option to print a list of all owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number, and year-to-date fees paid. At the end of the report a total of all active owners, a total of all inactive owners, and a grand total of all owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. PAGE 25 THE REPORT-D6 MENU You can enter the Report-D6 Menu by selecting option-6 under the Detail Report Menu. It consist of five sub-options. OPTION-2 --- REPORT-D6 FOR ACTIVE RENTERS. Use this option to print a list of active owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number, and year-to-date fees paid. At the end of the report a total of all active owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. OPTION-3 --- REPORT-D6 FOR INACTIVE RENTERS. Use this option to print a list of inactive owners in the database. The following information will be printed for each owner: renter number, owner name, address, phone number, and year-to-date fees paid. At the end of the report a total of all inactive owners will be printed. The owner name and address information will appear for each piece of property and will be counted each time for the totals. OPTION-4 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-5 --- EXIT RENTER REPORT-D6 MENU. Use this option to exit the RENTER REPORT-D6 MENU and return to the DETAIL REPORT MENU. PAGE 26 THE RECEIPT/STATEMENT MENU. You can enter the Receipt/Statement Menu by selecting option-2 under the Renter Report Menu. It consist of eight sub-options. ********************************************************** * RECEIPT/STATEMENT MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. RECEIPT/STATEMENT FOR ALL RENTERS. * * * * 2. RECEIPT/STATEMENT FOR ACTIVE RENTERS. * * * * 3. RECEIPT/STATEMENT FOR INACTIVE RENTERS. * * * * 4. RECEIPT/STATEMENT FOR CURRENT RENTERS. * * * * 5. RECEIPT/STATEMENT FOR LATE RENTERS. * * * * 6. RECEIPT/STATEMENT FOR SPECIFIC RENTERS. * * * * 7. RENTER NUMBER LOOK-UP. * * * * 8. EXIT RECEIPT/STATEMENT MENU. * ********************************************************** OPTION-1 --- RECEIPT/STATEMENT FOR ALL RENTERS. Use this option to print a receipt, statement, invoice, bill, and similar type request for all renters/owners in the database. Only records with the "PRINT REQUEST LATER = "Y" option will be printed. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the System Option Menu for more request options. PAGE 27 THE RECEIPT/STATEMENT MENU. You can enter the Receipt/Statement Menu by selecting option-2 under the Renter Report Menu. It consist of eight sub-options. OPTION-2 --- RECEIPT/STATEMENT FOR ALL ACTIVE. Use this option to print a receipt, statement, invoice, bill, and similar type request for active renters/owners in the database. Only records with the "PRINT REQUEST LATER = "Y" option will be printed. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the System Option Menu for more request options. OPTION-3 --- RECEIPT/STATEMENT FOR ALL INACTIVE. Use this option to print a receipt, statement, invoice, bill, and similar type request for inactive renters/owners in the database. Only records with the "PRINT REQUEST LATER = "Y" option will be printed. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the System Option Menu for more request options. OPTION-4 --- RECEIPT/STATEMENT FOR ALL CURRENT. Use this option to print a receipt, statement, invoice, bill, and similar type request for current renters/owners in the database. Only records with the "PRINT REQUEST LATER = "Y" option will be printed. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the System Option Menu for more request options. PAGE 28 THE RECEIPT/STATEMENT MENU. You can enter the Receipt/Statement Menu by selecting option-2 under the Renter Report Menu. It consist of eight sub-options. OPTION-5 --- RECEIPT/STATEMENT FOR ALL LATE. Use this option to print a receipt, statement, invoice, bill, and similar type request for late renters/owners in the database. Only records with the "PRINT REQUEST LATER = "Y" option will be printed. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the System Option Menu for more request options. OPTION-6 --- RECEIPT/STATEMENT FOR SPECIFIC RECORDS. Use this option to print a receipt, statement, invoice, bill, and similar type request for specific renters/owners in the database. The "USE RENTER NAME" option will determine if the renter or the owner name and address will appear on the request. The "USE RENTER NAME" option can be found on the request setup screen. See the system Option Menu for more request options. You must enter the five digit record number to access the record. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT RECEIPT/STATEMENT MENU. Use this option to exit the RENTER REPORT-D6 MENU and return to the REPORT MENU. PAGE 29 THE SUMMARY REPORT MENU You can enter the Summary Report Menu by selecting option-3 under the Report Menu. It consist of three sub-options. ********************************************************** * SUMMARY REPORT MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. SUMMARY REPORT-S1 MENU. * * * * 2. SUMMARY REPORT-S2 MENU. * * * * 3. EXIT SUMMARY REPORT MENU. * ********************************************************** OPTION-1 --- SUMMARY REPORT-S1. Use this option to print or display Easy Renter Summary Report-S1. You will find seven sub-options when you select this option from the Summary Report Menu. See page 31 for these sub-options. OPTION-2 --- SUMMARY REPORT-S2. Use this option to print or display Easy Renter Summary Report-S2. You will find seven sub-options when you select this option from the Summary Report Menu. See page 33 for these sub-options. OPTION-3 --- EXIT SUMMARY REPORT MENU. Use this option to exit the SUMMARY REPORT MENU and return to the REPORT MENU. PAGE 30 THE REPORT-S1 MENU You can enter the Report-S1 Menu by selecting option-1 under the Renter Summary Report Menu. It consist of seven sub-options. ********************************************************** * REPORT-S1 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. PRINT REPORT-S1 FOR ALL RENTERS. * * * * 2. DISPLAY REPORT-S1 FOR ALL RENTERS. * * * * 3. PRINT REPORT-S1 FOR ACTIVE RENTERS. * * * * 4. DISPLAY REPORT-S1 FOR ACTIVE RENTERS. * * * * 5. PRINT REPORT-S1 FOR INACTIVE RENTERS. * * * * 6. DISPLAY REPORT-S1 FOR INACTIVE RENTERS. * * * * 7. EXIT SUMMARY REPORT-S1 MENU. * ********************************************************** OPTION-1 --- PRINT REPORT-S1 FOR ALL RENTERS. Use this option to print a YEAR-TO-DATE one page report with all the renter level total information for all renters in the database combined. OPTION-2 --- DISPLAY REPORT-S1 FOR ALL RENTERS. Use this option to display a YEAR-TO-DATE one page report with all the renter level total information for all renters in the database combined. PAGE 31 THE REPORT-S1 MENU You can enter the Report-S1 Menu by selecting option-1 under the Renter Summary Report Menu. It consist of seven sub-options. OPTION-3 --- PRINT REPORT-S1 FOR ACTIVE RENTERS. Use this option to print a YEAR-TO-DATE one page report with all the renter level total information for all active renters in the database combined. OPTION-4 --- DISPLAY REPORT-S1 FOR ACTIVE RENTERS. Use this option to display a YEAR-TO-DATE one page report with all the renter level total information for all active renters in the database combined. OPTION-5 --- PRINT REPORT-S1 FOR INACTIVE RENTERS. Use this option to print a YEAR-TO-DATE one page report with all the renter level total information for all inactive renters in the database combined. OPTION-6 --- DISPLAY REPORT-S1 FOR INACTIVE RENTERS. Use this option to display a YEAR-TO-DATE one page report with all the renter level total information for all inactive renters in the database combined. OPTION-7 --- EXIT SUMMARY REPORT-S1 MENU. Use this option to exit the SUMMARY REPORT-S1 MENU and return to the SUMMARY REPORT MENU. PAGE 32 THE REPORT-S2 MENU You can enter the Report-S2 Menu by selecting option-2 under the Renter Summary Report Menu. It consist of seven sub-options. ********************************************************** * REPORT-S2 MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. PRINT REPORT-S2 FOR ALL OWNERS. * * * * 2. DISPLAY REPORT-S2 FOR ALL OWNERS. * * * * 3. PRINT REPORT-S2 FOR ACTIVE OWNERS. * * * * 4. DISPLAY REPORT-S2 FOR ACTIVE OWNERS. * * * * 5. PRINT REPORT-S2 FOR INACTIVE OWNERS. * * * * 6. DISPLAY REPORT-S2 FOR INACTIVE OWNERS. * * * * 7. EXIT SUMMARY REPORT-S2 MENU. * ********************************************************** OPTION-1 --- PRINT REPORT-S2 FOR ALL OWNERS. Use this option to print a YEAR-TO-DATE one page report with all the management level total information for all owners in the database combined. OPTION-2 --- DISPLAY REPORT-S2 FOR ALL OWNERS. Use this option to display a YEAR-TO-DATE one page report with all the management level total information for all owners in the database combined. PAGE 33 THE REPORT-S2 MENU You can enter the Report-S2 Menu by selecting option-2 under the Renter Summary Report Menu. It consist of seven sub-options. OPTION-3 --- PRINT REPORT-S2 FOR ACTIVE OWNERS. Use this option to print a YEAR-TO-DATE one page report with all the management level total information for all active owners in the database combined. OPTION-4 --- DISPLAY REPORT-S2 FOR ACTIVE OWNERS. Use this option to display a YEAR-TO-DATE one page report with all the management level total information for all active owners in the database combined. OPTION-5 --- PRINT REPORT-S2 FOR INACTIVE OWNERS. Use this option to print a YEAR-TO-DATE one page report with all the management level total information for all inactive owners in the database combined. OPTION-6 --- DISPLAY REPORT-S2 FOR INACTIVE OWNERS. Use this option to display a YEAR-TO-DATE one page report with all the management renter level total information for all inactive owners in the database combined. OPTION-7 --- EXIT SUMMARY REPORT-S2 MENU. Use this option to exit the SUMMARY REPORT-S2 MENU and return to the SUMMARY REPORT MENU. PAGE 34 THE LATE NOTICE MENU You can enter the Late Notice Menu by selecting option-4 under the Report Menu. It consist of four sub-options. ********************************************************** * LATE NOTICE MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. LATE NOTICE FOR A SPECIFIC LATE RENTER. * * * * 2. LATE NOTICES FOR ALL LATE RENTERS. * * * * 3. RENTER NUMBER LOOK-UP. * * * * 4. CUSTOMIZE LATE NOTICE. * * * * 5. EXIT LATE NOTICE MENU. * ********************************************************** OPTION-1 --- LATE NOTICE FOR A SPECIFIC LATE RENTER. Use this option to print a late notice for one specific renter. The following three amounts are taken from the renter's database record: Renter Fee, Renter Late Fee, and the Renter Daily Late Fee. OPTION-2 --- LATE NOTICES FOR ALL LATE RENTERS. Use this option to print late notices for all late renters. The following three amounts are taken from the renter's database record: Renter Fee, Renter Late Fee, and the Renter Daily Late Fee. PAGE 35 THE LATE NOTICE MENU You can enter the Late Notice Menu by selecting option-4 under the Report Menu. It consist of four sub-options. OPTION-3 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-4 --- CUSTOMIZE LATE NOTICE. Use this option to find information on how to get a customize Late Notice to fix your individual needs. OPTION-5 --- EXIT LATE NOTICE MENU. Use this option to exit the LATE NOTICE MENU and return to the REPORT MENU. PAGE 36 PAYMENT HISTORY MENU You can enter the Payment History Menu by selecting option-5 under the Report Menu. It consist of eight sub-options. ********************************************************** * PAYMENT HISTORY MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. PAYMENT HISTORY FOR ALL RENTERS. * * * * 2. PAYMENT HISTORY FOR ACTIVE RENTERS. * * * * 3. PAYMENT HISTORY FOR INACTIVE RENTERS. * * * * 4. PAYMENT HISTORY FOR CURRENT RENTERS. * * * * 5. PAYMENT HISTORY FOR LATE RENTERS. * * * * 6. PAYMENT HISTORY FOR SPECIFIC RENTERS. * * * * 7. RENTER NUMBER LOOK-UP. * * * * 8. EXIT PAYMENT HISTORY MENU. * ********************************************************** OPTION-1 --- PAYMENT HISTORY FOR ALL RENTERS. Use this option to print a list of all renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. PAGE 37 PAYMENT HISTORY MENU You can enter the Payment History Menu by selecting option-5 under the Report Menu. It consist of eight sub-options. OPTION-2 --- PAYMENT HISTORY FOR ACTIVE RENTERS. Use this option to print a list of all the active renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. OPTION-3 --- PAYMENT HISTORY FOR INACTIVE RENTERS. Use this option to print a list of all inactive renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. PAGE 38 PAYMENT HISTORY MENU You can enter the Payment History Menu by selecting option-5 under the Report Menu. It consist of eight sub-options. OPTION-4 --- PAYMENT HISTORY FOR CURRENT RENTERS. Use this option to print a list of all current renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. OPTION-5 --- PAYMENT HISTORY FOR LATE RENTERS. Use this option to print a list of all late renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. PAGE 39 PAYMENT HISTORY MENU You can enter the Payment History Menu by selecting option-5 under the Report Menu. It consist of eight sub-options. OPTION-6 --- PAYMENT HISTORY FOR SPECIFIC RENTERS. Use this option to print a report of a specific renters in the database. A one page information sheet containing the renter number, renter name, renter address, and renter phone number will be printed along with the same information for the owner of the property if you set the "PRINT OWNER" flag to "Y" on page five. The payment history information for the renter includes the last 14 payments. The following information for each payment transaction is printed: due date, date paid, time paid, how paid, check number, amount paid, amount due, and comments about the payment. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT PAYMENT HISTORY MENU. Use this option to exit the PAYMENT HISTORY MENU and return to the REPORT MENU. PAGE 40 THE LABEL MENU You can enter the Label Menu by selecting option-3 under the Main Menu. It consist of three sub-options. ****************************************************** * LABEL MENU * * EASY RENTER * ****************************************************** ****************************************************** * 1. RENTER LABELS. * * * * 2. OWNERS LABELS. * * * * 3. EXIT LABEL MENU. * ****************************************************** OPTION-1 --- THE RENTER'S LABEL MENU. Use this option to print Easy Renter address label(s) for the renters. You will find eight sub- options when you select this option from the Label Menu. See page 41 for these sub-options. OPTION-2 --- THE OWNER'S LABEL MENU. Use this option to print Easy Renter address label(s) for the owners. You will find five sub- options when you select this option from the Label Menu. See page 44 for these sub-options. OPTION-3 --- EXIT LABEL MENU. Use this option to exit the LABEL MENU and return to the MAIN MENU. PAGE 41 THE RENTER LABEL MENU You can enter the Renter's Label Menu by selecting option-1 under the Label Menu. It consist of eight sub-options. ********************************************************** * RENTER'S LABEL MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. NAME AND ADDRESS LABELS FOR ALL RENTERS. * * * * 2. NAME AND ADDRESS LABELS FOR ACTIVE RENTERS. * * * * 3. NAME AND ADDRESS LABELS FOR INACTIVE RENTERS. * * * * 4. NAME AND ADDRESS LABELS FOR CURRENT RENTERS. * * * * 5. NAME AND ADDRESS LABELS FOR LATE RENTERS. * * * * 6. NAME AND ADDRESS LABELS FOR SPECIFIC RENTERS. * * * * 7. RENTER NUMBER LOOK-UP. * * * * 8. EXIT RENTER LABEL MENU. * ********************************************************** OPTION-1 --- NAME AND ADDRESS LABELS FOR ALL RENTERS. Use this option to print 3 1/2 by 15/16 labels for all renters in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. OPTION-2 --- NAME AND ADDRESS LABELS FOR ACTIVE RENTERS. Use this option to print 3 1/2 by 15/16 labels for active renters in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. PAGE 42 THE RENTER LABEL MENU You can enter the RENTER Label Menu by selecting option-1 under the Label Menu. It consist of eight sub-options. OPTION-3 --- NAME AND ADDRESS LABELS FOR ALL INACTIVE RENTERS. Use this option to print 3 1/2 by 15/16 labels for all inactive renters in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. OPTION-4 --- NAME AND ADDRESS LABELS FOR ALL CURRENT RENTERS. Use this option to print 3 1/2 by 15/16 labels for all current renters in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. OPTION-5 --- NAME AND ADDRESS LABELS FOR LATE RENTERS. Use this option to print 3 1/2 by 15/16 labels for all late renters in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. PAGE 43 THE RENTER LABEL MENU You can enter the Renter Label Menu by selecting option-1 under the Label Menu. It consist of eight sub-options. OPTION-6 --- NAME AND ADDRESS LABELS FOR SPECIFIC RENTER. Use this option to print 3 1/2 by 15/16 labels for a specific renter in the database. The following information will be printed on each label. The renter name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. You must enter a five digit renter number to access the record. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT RENTER LABEL MENU. Use this option to exit the RENTER LABEL MENU and return to LABEL MENU. PAGE 44 THE OWNER LABEL MENU You can enter the Owner's Label Menu by selecting option-2 under the Label Menu. It consist of five sub-options. ********************************************************** * OWNER'S LABEL MENU * * EASY RENTER * ********************************************************** ********************************************************** * 1. NAME AND ADDRESS LABELS FOR ALL OWNERS. * * * * 2. NAME AND ADDRESS LABELS FOR ACTIVE OWNERS. * * * * 3. NAME AND ADDRESS LABELS FOR INACTIVE OWNERS. * * * * 4. NAME AND ADDRESS LABELS FOR SPECIFIC OWNERS. * * * * 5. RENTER NUMBER LOOK-UP. * * * * 6. EXIT OWNER LABEL MENU. * ********************************************************** OPTION-1 --- NAME AND ADDRESS LABELS FOR ALL OWNERS. Use this option to print 3 1/2 by 15/16 labels for all owners in the database. The following information will be printed on each label. The owner name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. OPTION-2 --- NAME AND ADDRESS LABELS FOR ACTIVE OWNERS. Use this option to print 3 1/2 by 15/16 labels for active owners in the database. The following information will be printed on each label. The owner name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. PAGE 45 THE OWNER LABEL MENU You can enter the Owner Label Menu by selecting option-2 under the Label Menu. It consist of five sub-options. OPTION-3 --- NAME AND ADDRESS LABELS FOR ALL INACTIVE OWNERS. Use this option to print 3 1/2 by 15/16 labels for all inactive renters in the database. The following information will be printed on each label. The owner name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. OPTION-6 --- NAME AND ADDRESS LABELS FOR SPECIFIC OWNERS. Use this option to print 3 1/2 by 15/16 labels for a specific renter in the database. The following information will be printed on each label. The owner name, address, city, state, and zip code. The renter number is also printed if you select this option from the System Option Menu. You must enter a five digit renter number to access the record. OPTION-7 --- RENTER NUMBER LOOK-UP. Use this option to find a renter number by using the renter's Name, Address, or the owner's Name. For example, to find the renter number for JOHN SMITH you will type JOHN or JOH to obtain a display of all renters beginning with that name. OPTION-8 --- EXIT OWNER LABEL MENU. Use this option to exit the OWNER LABEL MENU and return to LABEL MENU. PAGE 46 THE UPDATE MENU You can enter the Update Menu by selecting option-4 under the Main Menu. It consist of four sub-options. ****************************************************** * UPDATE MENU * * EASY RENTER * ****************************************************** ****************************************************** * 1. ORGANIZATION INFORMATION. * * * * 2. UPDATE SYSTEM FILES. * * * * 3. RESET ALL TOTALS. * * * * 4. RENTER SYSTEM OPTION. * * * * 5. EXIT UPDATE MENU. * ****************************************************** OPTION-1 --- ENTER ORGANIZATION INFORMATION. Use this option to display your organization information. Such information as name, address, and phone number can be displayed. This information will appear in the heading of all your printed reports. OPTION-2 --- UPDATE SYSTEM FILES. Use this option to update your database files. After marking records for deletion, you must select this option to physically remove them from the file. OPTION-3 --- RESET ALL TOTALS. Use this option to reset all renter's totals for each renter record. All totals will be set to zero. This should only be done at the beginning of each fiscal year. Please make a backup of your "RENTER.DBF" before resetting your totals. This file can be used to keep records for tax purposes. PAGE 47 THE UPDATE MENU You can enter the Update Menu by selecting option-4 under the Main Menu. It consist of four sub-options. OPTION-4 --- RENTER SYSTEM OPTIONS. REMOVE DELETED RECORDS WHEN EXITING: Enter "Y" to remove records marked for deletion each time you exit EASY RENTER. PRINT RECORD NUMBER ON LABEL: Enter "Y" to print the renter record number on all Name and Address labels. USING A LASER PRINTER: Enter "Y" if using a laser printer to print name and address labels. RESET THE PRINT FLAG FOR RECEIPTS: Enter "Y" to set the "Print Request Later" option to "N" after each record is printed from options 1 - 5 of Receipt/Statement Menu. NAME FOR TYPE REQUEST FOR RECEIPTS: Enter the title that will be the default, for the name of all the receipts/statements. DESCRIPTION FOR ITEMS ON RECEIPTS: Enter the item name that will default for the item titles for receipts/statements. NAME FOR ITEM AMOUNT ON RECEIPTS: Enter the item name that will default for the item amount title receipts/statements. NUMBER DAYS DUE DATE FOR REPORT 4: Enter the number of days that the due date will be greater than the request day for receipts/statements. COMMENTS TO BE PRINTED ON REPORT 4: Enter comments that will be printed by default for receipts/ statements. USE EASY RENTER PASSWORD SYSTEM: Enter "Y" to use the password system. The next time you enter the system a password must be entered. The password can be changed at any time. The password given to the system when you purchase it is "ABCDE". PAGE 48 THE UPDATE MENU You can enter the System File Update Menu by selecting option-4 under the Main Menu. It consist of five sub-options. OPTION-5 --- EXIT UPDATE MENU. Use this option to exit the UPDATE MENU and return to the MAIN MENU. PAGE 49 APPENDIX A RENTER SCREEN LAYOUTS: 12/31/95 COMPANY NAME PAGE 1 RENTER # ______ USER ACCT: ________ USER CODE __ RES __ OPEN__ PROPERTY INFORMATION COMMENTS RENTER:________________________ _________________________ ADDRESS:________________________ _________________________ :________________________ _________________________ :________________________ _________________________ PHONE:( ) - _________________________ OWNER INFORMATION FEES RENTER:________________________ RENTAL: 0.00 ADDRESS:________________________ MANAGEMENT: 0.00 :________________________ LATE: 0.00 :________________________ LATE DAILY: 0.00 PHONE:( ) / OTHER: 0.00 BATH ___ STOV ___ SQFT ___ SQFT ___ DATE OPEN XX/XX/XX ROOM ___ REFG ___ FURN ___ GARA ___ DATE CLOS XX/XX/XX OPEN ___ OPEN ___ OPEN ___ OPEN ___ OPEN XX/XX/XX OPEN ___ OPEN ___ OPEN ___ OPEN ___ OPEN XX/XX/XX PAGE 50 APPENDIX A RENTER SCREEN LAYOUTS: 12/31/95 COMPANY NAME PAGE 2 RENTER # ______ RENTER FEE: 0.00 MANAGEMENT FEE: 0.00 UPDATE MEMO FIELD: N S DATE RENT MGT NET OTHER OTHER NET T PAID PAID FEE FEE INCOME EXP INCOME JAN N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 FEB N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 MAR N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 APR N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 MAY N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 JUN N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 JUL N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 AUG N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 SEP N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 OCT N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 NOV N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 DEC N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 51 APPENDIX A RENTER SCREEN LAYOUTS: 12/31/95 COMPANY NAME PAGE 3 RENTER # ______ LATE FEE: 0.00 DAILY LATE FEE: 0.00 UPDATE MEMO FIELD: N S DATE RENT MGT LATE OTHER OTHER NET T PAID PAID FEE FEE INCOME EXP FEE JAN N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 FEB N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 MAR N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 APR N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 MAY N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 JUN N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 JUL N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 AUG N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 SEP N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 OCT N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 NOV N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 DEC N XX/XX/XX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 52 APPENDIX A RENTER SCREEN LAYOUTS: RENTER # ______ COMPANY NAME 12/31/95 PAGE 4 UPDATE MEMO FIELD: X PRINT NOW: X PRINT LATER X USE RENTER X PRINT 'APPROVED BY': X SYSTEM OPTIONS: X REQUEST TITLE: _________ REQUEST NUMBER: ____ REQUEST DATE: XX/XX/XX TRANS DATE: XX/XX/XX DUE DATE: XX/XX/XX COMMENTS TO BE PRINTED: __________________________________________ __________________________________________ ITEM DESCRIPTION ITEM AMOUNT 1. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 2. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 3. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 4. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 5. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 6. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 7. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 8. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 00.00 TOTAL 00.00 AMOUNT DUE 00.00 APPROVED BY _______________________________ PAGE 53 APPENDIX A RENTER SCREEN LAYOUTS: RENTER # ______ COMPANY NAME 09/02/96 PAGE 5 RENTER FEE: 9999.99 DUE DATE: 09/03/96 ADD PAY: Y OWNER: Y UPDATE MEMO FIELD: N DATE DATE TIME HOW CHECK AMOUNT AMOUNT DUE PAID PAID PAID NUMBER PAID DUE COMM XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX XX/XX/XX XX/XX/XX XXXXX XXXX XXXXXX 000.00 000.00 XXXX PAGE 54 APPENDIX B FIELD DESCRIPTIONS RENTER NUMBER - A five digit number that will be automatically assigned to each new renter record. RENTER NAME - A 33 space character field that contains the renter's name. RENTER ADDRESS - Three 33 space character fields that contains the renter's property address. You must enter data in this field when adding a new record. RENTER PHONE - A 10 digit field that contains the renter's area code and phone number. RENTER SSN - A 9 digit field that contain the renter's social security number. OWNER NAME - A 33 space character field that contains the owner's name. OWNER ADDRESS - Three 33 space character field that contains the renter's property address. OWNER PHONE - A 10 digit field that contains the owner's phone number. OWNER SSN - A 9 digit field that contain the owner's social security number. MEMO FIELD - Use this field to record text data on renters. USER ACCOUNT NUMBER - A 16 space character field used to hold an internal account number if needed. USER CODE - A 3 space character field use to hold a code that would assign this renter to a unity group. COMMENT - Five 25 space character fields to enter any information needed. PAGE 55 APPENDIX B FIELD DESCRIPTIONS RENTER FEE - A 7 digit field that contains the property rental fee. MANAGEMENT FEE - A 7 digit field that contains the property monthly management fee. DEPOSIT - A 7 digit field that contains the amount of funds the renter has on deposit. DAILY LATE FEE - A 7 digit field that contains the amount of funds the renter pays each day when late (management level). ST - A 1 character field that contain's the monthly rental status. Y - CURRENT / N - LATE. DATE PAID - The date rent was collected. MGT FEE - A 7 digit field that contains the amount of management fees charged. NET RENT - A 7 digit field that contain the monthly rent paid minus the management fee charge (management level). OTHER INCOME - A 7 digit field that contains any other income collected for the owner on screen 2 and all renter level reports. On screen 3 and all owner or management level reports it is income collected as management fees. OTHER EXPENSE - A 7 digit field that contains any other paid expenses for the owner on screen 2 and all renter level reports. On screen 3 and all owner or management level reports it is expenses paid by the management. PAGE 56 APPENDIX B FIELD DESCRIPTIONS NET INCOME - A 9 digit field that contains the net rent collected (renter level). LATE FEE - A 7 digit field that contains the late fee charge to the renter (management level). NET FEE - A 9 digit field that contains the net fee collected for managing the property (management level). PAGE 57 APPENDIX C GLOSSARY ALPHA - the letters used to make words. BACKUP - to make a copy of files for future use. BROWSE - to examine in your own way. CHARACTER - any letter or symbol used in writing and printing. CREATE - to make or bring into existence. DATABASE - a collection of data. DBF - data base file. DELETE - to remove or take out. DOS - disk operating system. EDIT - to change or update. FIELD - the smallest unit in a database record. FILE - a collection of related information. FLOPPY DRIVE - a piece of hardware attached to the computer. HARD DRIVE - a piece of hardware usually located inside the computer used to store data. INSTALL - to place in position to be used. MENU - a detail list of options. OPTION - something that can be chosen. PROGRAM - a set of computer instructions. RECORD - a group of related information in a database. SUB-DIRECTORY - a unit within the main unit on a storage device. SOFTWARE - a computer program. SYSTEM - a set of arrangements that forms a whole. PAGE 58 APPENDIX D OTHER SOFTWARE AVAILABLE EASY BUDGET - Use Easy Budget to prepare a budget for homes and small businesses. You can have up to 6 incomes and 33 expenses per record. Print several reports including year-to-date income and expenses reports by categories (housing, auto, clothes, insurance, entertainment, etc). Start managing your income and expenses with EASY BUDGET TODAY !! EASY MAILER - Use Easy Mailer to record name and addresses of relatives, clients, co-workers, employees, friends, organization renters, etc. You can also keep track of important information about each mailer. You can display or print name and address reports in alphabetical order. It will print standard 3 1/2 by 15/16 name and address labels. Well formatted !! EASY MEMBERSHIP - Designed to keep track of important member information such as emergency contact information, addresses, 20 other categories including collections and expenses on a weekly, monthly, quarterly and yearly basics. There can be upto 999,999 members or accounts. It is an outstanding system for churches, households, small businesses, and other organizations to keep track of member's information and money collected and spent. Several reports and labels can also be printed. The exceptional reports and labels includes birthday, appointment, and anniversary. PAGE 59 APPENDIX E RENTER SYSTEM NOTES: PAGE 60 APPENDIX E RENTER SYSTEM NOTES: PAGE 61 APPENDIX E RENTER SYSTEM NOTES: PAGE 62 APPENDIX E RENTER SYSTEM NOTES: PAGE 63 APPENDIX E RENTER SYSTEM NOTES: PAGE 64